Comments on: My Apple Mail Workflow http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/ The Focused Technology Ramblings Of Glenn Wolsey Thu, 15 Jul 2010 09:45:18 +0000 hourly 1 http://wordpress.org/?v=3.0.1 By: Mel Oakes http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-240012 Mel Oakes Fri, 19 Dec 2008 23:53:33 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-240012 Having switched my wife from Eudora to Apple Mail, I get complaints that when she sorts by a column in a mailbox she can not simply hit a letter of the alphabet to quickly scroll to that group of senders as she did in Eudora. Is this feature available in Mail? Having switched my wife from Eudora to Apple Mail, I get complaints that when she sorts by a column in a mailbox she can not simply hit a letter of the alphabet to quickly scroll to that group of senders as she did in Eudora. Is this feature available in Mail?

]]> By: Create Change | Today: Apple Mail http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-71501 Create Change | Today: Apple Mail Wed, 30 Jan 2008 20:06:16 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-71501 [...] that number just keeps growing. So to make that happen, I have found this system from another blog. **idea to post this came from [...] [...] that number just keeps growing. So to make that happen, I have found this system from another blog. **idea to post this came from [...]

]]> By: Julian Schrader http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-32587 Julian Schrader Sun, 23 Sep 2007 07:43:32 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-32587 I've got one: http://julianschrader.de/20070823-9-tips-for-better-e-mail-productivity/ I’ve got one: http://julianschrader.de/20070823-9-tips-for-better-e-mail-productivity/

]]> By: Glenn Wolsey http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-32525 Glenn Wolsey Sun, 23 Sep 2007 01:44:09 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-32525 [quote comment="32494"]Glenn, do you have a <a href="http://bacn2.com" rel="nofollow">Bacn</a> folder?[/quote] Nope, never heard of it before. [quote comment="32494"]Glenn, do you have a Bacn folder?[/quote]

Nope, never heard of it before.

]]> By: Chris Thomson http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-32494 Chris Thomson Sat, 22 Sep 2007 20:38:07 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-32494 Glenn, do you have a <a href="http://bacn2.com" rel="nofollow">Bacn</a> folder? Glenn, do you have a Bacn folder?

]]> By: Carolina http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-26948 Carolina Mon, 27 Aug 2007 02:56:05 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-26948 Excellent Advice! Ill use it and then let you now my own experience. Thanx from Argentina! Excellent Advice! Ill use it and then let you now my own experience. Thanx from Argentina!

]]> By: nick http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13454 nick Mon, 14 May 2007 14:14:04 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13454 this is soooooo 1984.......wake up bud this is soooooo 1984…….wake up bud

]]> By: Chris 'MyAppleStuff' Marshall http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13347 Chris 'MyAppleStuff' Marshall Sun, 13 May 2007 15:04:25 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13347 Glenn - what would be 'ideal' exactly in terms of an item count for the folders? Total, Unread etc Glenn – what would be ‘ideal’ exactly in terms of an item count for the folders? Total, Unread etc

]]> By: Chris 'MyAppleStuff' Marshall http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13328 Chris 'MyAppleStuff' Marshall Sun, 13 May 2007 10:01:21 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13328 So you use no Smart Folders at all? I use three alongside a very similar process to yours: - Recently Viewed: Date Last Viewed - Recently Sent: Message is in mailbox Sent & Date Received is in last xx days - Inbox Flagged: Message is in Mailbox Inbox & Message is Flagged So you use no Smart Folders at all?

I use three alongside a very similar process to yours:

- Recently Viewed: Date Last Viewed
- Recently Sent: Message is in mailbox Sent & Date Received is in last xx days
- Inbox Flagged: Message is in Mailbox Inbox & Message is Flagged

]]> By: Tiger! http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13221 Tiger! Sat, 12 May 2007 08:48:35 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13221 [quote comment="13072"]Kudos for using the one main archive folder. Same here. I still crack up when I see Outlook users open up Outlook and then have a tree-view of folders a mile long. [/quote] I don't get why having a tree-view of folders a mile long is amusing?? I use spotlight occasionally, but I actually find it easier to just go through my several mile long (hyperbole) list of folders. Remember some of us use email very very comprehensively for several different email accounts and for several different (and not necessarily interrelated) projects so lots of folders can actually be more than just amusing, they can be really helpful. [quote comment="13072"]Kudos for using the one main archive folder. Same here. I still crack up when I see Outlook users open up Outlook and then have a tree-view of folders a mile long.
[/quote]

I don’t get why having a tree-view of folders a mile long is amusing?? I use spotlight occasionally, but I actually find it easier to just go through my several mile long (hyperbole) list of folders. Remember some of us use email very very comprehensively for several different email accounts and for several different (and not necessarily interrelated) projects so lots of folders can actually be more than just amusing, they can be really helpful.

]]> By: Dumitru Tira http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13153 Dumitru Tira Fri, 11 May 2007 20:30:03 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13153 Thanks for sharing your method Glenn, then I'll have my mac I'll know how to organize it :D. My current method: gmail > check as read > done :D Thanks for sharing your method Glenn, then I’ll have my mac I’ll know how to organize it :D.

My current method: gmail > check as read > done :D

]]> By: Nick Danforth http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13148 Nick Danforth Fri, 11 May 2007 18:09:10 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13148 I've always liked this type of workflow. It works very well for me in Thunderbird. However, in addition to those 3 folders, I also have multiple smart folders which sort messages into categories by content/sender, such as a folder for Twittter, one for Flickr, one for my Blog, Apple.com, Forum Notifications, etc. Very good post though! I’ve always liked this type of workflow. It works very well for me in Thunderbird. However, in addition to those 3 folders, I also have multiple smart folders which sort messages into categories by content/sender, such as a folder for Twittter, one for Flickr, one for my Blog, Apple.com, Forum Notifications, etc.

Very good post though!

]]> By: Julian Schrader http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13116 Julian Schrader Fri, 11 May 2007 10:52:02 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13116 I use <a href="http://www.indev.ca/MT2Beta.html" rel="nofollow">MailTags 2</a> to attach to-dos and events to my mails. Furthermore I use intelligent mailboxes for "recently viewed" and "recently sent" mails and ONE Archive folder—when I need to find an older mail, I use Spotlight as well. I use MailTags 2 to attach to-dos and events to my mails.

Furthermore I use intelligent mailboxes for “recently viewed” and “recently sent” mails and ONE Archive folder—when I need to find an older mail, I use Spotlight as well.

]]> By: Jay Robinson http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13097 Jay Robinson Fri, 11 May 2007 05:37:59 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13097 Though I no doubt receive less email than you, I only use two folders, Action and Archive. (I find this solution preferable to the use of obscure characters in front of a name in order for it to be listed at the top of an alphabetically sorted list.) The result is a very clean appearance, its all in one place so I can access it from anywhere, I don't need any fancy Hawkwings type hacks, and I spend less time mucking about with filing items. Though I no doubt receive less email than you, I only use two folders, Action and Archive. (I find this solution preferable to the use of obscure characters in front of a name in order for it to be listed at the top of an alphabetically sorted list.)

The result is a very clean appearance, its all in one place so I can access it from anywhere, I don’t need any fancy Hawkwings type hacks, and I spend less time mucking about with filing items.

]]> By: Elliott http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13094 Elliott Fri, 11 May 2007 03:40:15 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13094 [quote comment="13075"][quote comment="13074"]The Aperture Library post is coming next week, thanks for the suggestion :-)[/quote] Awesome! Thanks Glenn. I'm looking forward to it. [quote comment="13075"][quote comment="13074"]The Aperture Library post is coming next week, thanks for the suggestion :-)[/quote]

Awesome! Thanks Glenn. I’m looking forward to it.

]]> By: Shawn Blanc http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13093 Shawn Blanc Fri, 11 May 2007 03:38:52 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13093 Glenn - I love the master Archive folder. A few months ago I re-did my mail workflow but I haven't found a good system yet. I'm still finding some glitches in my system and are losing some emails. I think having the master archive folder is a great idea. Glenn – I love the master Archive folder. A few months ago I re-did my mail workflow but I haven’t found a good system yet. I’m still finding some glitches in my system and are losing some emails. I think having the master archive folder is a great idea.

]]> By: Taylor http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13084 Taylor Fri, 11 May 2007 01:55:42 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13084 I do the same thing. My two folders are: New & Respond. I use Mail Act-On to dump everything into my Archives. Merlin Mann wrote a great post on using Act-On and remapping your Caps Lock key. Check it... http://www.43folders.com/2006/09/15/mail-act-on/ Great post! I do the same thing. My two folders are: New & Respond. I use Mail Act-On to dump everything into my Archives. Merlin Mann wrote a great post on using Act-On and remapping your Caps Lock key. Check it…

http://www.43folders.com/2006/09/15/mail-act-on/

Great post!

]]> By: Glenn Wolsey http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13075 Glenn Wolsey Thu, 10 May 2007 21:33:56 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13075 [quote comment="13074"]Nice post Glenn! I'm ready now to organize all my mail from Gmail. As I said before, it would be cool if you could do a post on how your Aperture library is organized. Thanks.[/quote] The Aperture Library post is coming next week, thanks for the suggestion :-) [quote comment="13074"]Nice post Glenn! I’m ready now to organize all my mail from Gmail. As I said before, it would be cool if you could do a post on how your Aperture library is organized. Thanks.[/quote]

The Aperture Library post is coming next week, thanks for the suggestion :-)

]]> By: Elliott http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13074 Elliott Thu, 10 May 2007 21:15:20 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13074 Nice post Glenn! I'm ready now to organize all my mail from Gmail. As I said before, it would be cool if you could do a post on how your Aperture library is organized. Thanks. Nice post Glenn! I’m ready now to organize all my mail from Gmail. As I said before, it would be cool if you could do a post on how your Aperture library is organized. Thanks.

]]> By: Joshua http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/comment-page-1/#comment-13072 Joshua Thu, 10 May 2007 21:06:59 +0000 http://www.glennwolsey.com/2007/05/11/my-apple-mail-workflow/#comment-13072 Kudos for using the one main archive folder. Same here. I still crack up when I see Outlook users open up Outlook and then have a tree-view of folders a mile long. I don't think I've ever needed a past email that I couldn't find through spotlight, and I access my archives a lot. I do wish Mail's search function allowed you to make more than just one query, but it's still great the way that it is. I also used to have the reply, todo boxes, etc... I think that first showed up on 43folders one time. But just like GTD and all that other crap, I eventually found for my own workflow that it was just creating more work. I now just leave it in my inbox until I take care of it, by either replying or doing the action that is required. And then it's just my daily goal to generally keep the inbox at 0. I've found when things are staring me in the face from my inbox, I tend to get on them faster, if for no other reason than I'm anxious to get it out of there. Kudos for using the one main archive folder. Same here. I still crack up when I see Outlook users open up Outlook and then have a tree-view of folders a mile long.

I don’t think I’ve ever needed a past email that I couldn’t find through spotlight, and I access my archives a lot. I do wish Mail’s search function allowed you to make more than just one query, but it’s still great the way that it is.

I also used to have the reply, todo boxes, etc… I think that first showed up on 43folders one time. But just like GTD and all that other crap, I eventually found for my own workflow that it was just creating more work. I now just leave it in my inbox until I take care of it, by either replying or doing the action that is required. And then it’s just my daily goal to generally keep the inbox at 0. I’ve found when things are staring me in the face from my inbox, I tend to get on them faster, if for no other reason than I’m anxious to get it out of there.

]]>